Careers

Interested in joining the best team in international exchange? 

We are a small but mighty team working together to build relationships around the world and strengthen the bipartisan divide.

Benefits for ACYPL Employees 

  • Health coverage up to 75% of the employee’s premiums (includes dental and vision)
  • Employer-paid life and disability insurance
  • 403(b) retirement plan with 3% employer matching
  • Paid time off (in addition to office closures on federal holidays and the days between Christmas and New Year’s)
  • Paid parental leave
  • Hybrid work model
  • Technology stipend
  • SmartBenefits public transportation employee match

ACYPL is an Equal Opportunity Employer that values a diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply.

See our current openings below — and click here to apply.

Manager of Grant Accounting

The Manager of Grant Accounting is primarily responsible for ACYPL’s major accounting functions, financial reporting, and managing multiple federal and non-federal grants. S/he will work with the ACYPL Program Team to ensure program expenses comply with grant conditions, approved budgets, and OMB procurement standards.

Principal Duties and Responsibilities

Bookkeeping & Financial Reporting

  • Record invoices in Bill.com/QuickBooks Online; print checks as needed
  • Ensure all expenses are properly backed up with supporting records i.e., invoices and receipts and include accurate account and class information
  • Process bi-weekly payroll and enter payroll journal entries in accounting system; maintain and reconcile leave accrual schedules
  • Input credit card transactions; reconcile credit card accounts; seek approval and pay monthly credit card bills online
  • Process bi-weekly 403b contributions; maintain records for reporting and annual audit
  • Prepare and enter month-end accruals and recurring journal entries
  • Reconcile all bank accounts
  • Process revenue invoices and pledge receivables; maintain deposit files; reconcile revenue with development staff monthly
  • Prepare monthly financial reports
  • Assist with other ad hoc reports required by internal and external parties
  • Assist CFO in preparing annual budget
  • Serve as primary contact for staff and vendors concerning accounts payable inquiries
  • Actively participate in documenting and updating processes and procedures in ACYPL’s Accounting Manual
  • Organize and maintain digital and physical files in accordance with record retention policies

Grants Management & Reporting

  • Serve as liaison with ACYPL Program Team; ensure compliance with grant conditions and approved program budgets
  • Reconcile all program budget records in Salesforce with accounting system records
  • Review and approve program procurement documentation records
  • Process State department draw downs and federal grant requests; ensure proper approvals and maintain back up documentation
  • Prepare federal and non-federal grant financial reports
  • Assist in preparing federal grant and cooperative agreement proposal budgets and budget narratives
  • Support Foundation proposals and reporting, as needed

Audit and Tax Preparation

  • Prepare schedules requested by auditor Prepare schedules and provide information for the annual 990 tax return
  • Provide information for the annual 5500 tax return
  • Prepare schedule for worker’s compensation audit

Required Skills

  • Three or more years of professional experience with steadily increasing job responsibility
  • Ability to quickly learn and use new technology for managing grants and operations, including accounting software and project management tools
  • Works independently with attention to detail, but also enjoys interacting with a team
  • Seeks and incorporates feedback and delivers timely work products
  • Experience with QuickBooks Online, Bill.com, Excel, and ADP WorkforceNow preferred
  • Detail and deadline-oriented
  • Strong analytical and problem-solving skills
  • Ability to follow through on assigned projects
  • Possesses excellent interpersonal communication skills
  • Highly organized with the ability handle multiple projects and prioritize competing demands
  • Ability to deal with sensitive and confidential information

Compensation

  • Salary $50,000 – 70,000 commensurate with relevant professional experience

Click here to apply.

 

Program Support Intern (accepted on a rolling basis)

Interns report directly to the intern coordinator but will work closely with all members of the ACYPL staff and may be asked to support program officers and staff in communications, development, and alumni outreach.

Principal Duties and Responsibilities

  • Assist in coordinating logistics in the planning and implementing of exchange programs
  • Prepare biographical summaries of participants
  • Provide support while the delegations are in Washington, DC
  • Maintain office files
  • Assist with alumni communications
  • Provide support for alumni, fundraising, and programmatic events
  • Assist in other departments on an as-needed basis

Essential Candidate Qualities

The ideal candidate will be a college sophomore, junior or senior, working toward a B.A. or a B.S. in a related field (international relations, political science, public policy) or the equivalent in experience. The ideal candidate will exhibit discretion and decorum, be a highly motivated selfstarter with strong communication and organizational skills, and will pay close attention to detail. He or she must be a team player with the ability to follow through on long term projects. Fluency in spoken and written English is required. Previous experience with Word, Excel, and email systems required.

Other Details

  • Spring: January – April (flexible)
  • Summer: June – August (flexible)
  • Fall: August – December (flexible)
  • Hybrid

As an Intern, you are committing to volunteer at ACYPL. As a volunteer, your position is unpaid, however, you are eligible to receive a travel stipend for up to $80 per month for public transportation necessary to travel to ACYPL’s offices. Summarized below are the terms and conditions applicable to this offer.

According to the Fair Labor Standards Act (FLSA), your Intern position with ACYPL is a volunteer opportunity and not considered an employment position with ACYPL. The FLSA exempts certain people who volunteer to perform services, freely and without anticipation of compensation for non-profit organizations. Students can earn academic credit for their participation in our ACYPL Internship. Please contact your school to determine the number of credits you will receive before applying.

Click here to apply.